|
|
 |
|
Fiscal Accountability
The increased accountability related to American Recovery and Reinvestment Act (ARRA) funding has prompted PCCD to review its procedures related to the fiscal monitoring of subgrantees across all funding streams. This review has resulted in the modification of several PCCD monitoring practices that will ensure alignment with federal guidelines and improve the structure of the overall monitoring system.
Listed below are some of the changes that have or will be made, as a result of this review.
Financial Back-up: In reviewing grantee expenditure reports, it is important for PCCD to verify that expenditures are consistent with approved budget categories, are eligible for reimbursement and that grantees are maintaining supporting documentation. PCCD has implemented a process where grantees are notified that they are required to submit the financial back-up for some or all of the categories that are included in their Egrants cumulative fiscal report (fiscal report). Grantees may be required to provide this back-up periodically or for each of their fiscal reports. Again, PCCD will notify grantees when they are required to submit this type of financial back-up.
Fiscal report attachments: An Egrants enhancement has been completed that allows grantees to attach documents to their fiscal report. Preferably, all requested financial back-up will be attached to the fiscal report using this feature.
Subgrantee Payment: All subgrantees are required, at a minimum, to submit quarterly fiscal reports. PCCD will only make payments to reimburse actual expenditures reported on the fiscal reports. If an agency is experiencing cash flow problems, they may submit fiscal reports monthly and PCCD will reimburse reported expenditures.
Line Item Detail: PCCD is modifying the fiscal report to allow grantees to include line item expenditure detail, instead of the category detail that is currently in place. When this Egrants enhancement is completed, grantees will be required to populate the fiscal report consistent with the line items included in their approved budget.
On-site monitoring: PCCD will be completing on-site fiscal monitoring of grants across the funding streams (state and federal).
Grantee risk classification: PCCD will utilize a risk classification system to structure the use of agency resources with those that may be most in need of additional assistance.
If you have questions about any of these changes, please contact the PCCD fiscal staff person assigned to your grant or email Grants Management.
|
|
|
